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Plum Creek North - Minutes of Meetings

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MINUTES OF THE 2011 ANNUAL and BUDGET RATIFICATION MEETIN

PLUM CREEK NORTH MASTER HOMEOWNERS ASSOCIATION

November 7, 2011 at 6:30 PM

The  2011  Annual  Meeting  and  Budget  Ratification  Meeting  for  the  Plum  Creek  North  Master Homeowners Association was held on the evening of November 7, 2011, beginning at 6:30 PM, at the Philip Miller Library, 100 S. Wilcox Street, Castle Rock, CO.  80104.  All homeowners had been notified of the time, date, and place of the Annual and Budget Ratification Meeting by mail at least 14 days in advance (notices were mailed to all homeowners on record on October 12, 2011).   Meeting notice, agenda, proxy, was included in the mailing along with the website and password information to review the proposed 2012 Budget.

REGISTRATION/CALL TO ORDER/CONFIRMATION OF A QUORUM

Homeowners attending the meeting were asked to sign-in.  The meeting was called to order at 6:35 PM by President – David Littler.  Board members present were David Littler, Frank Gappa and Kerry Schalders.   Absent; Bill Esslinger. Representing management:   Kim Maguire of Premier Property Management, LLC.

Kim confirmed for the Board that a quorum of voting members to include proxies were present, (20%
total Members) There were 20 homeowners present in person at this meeting.

APPROVAL OF THE MINUTES OF THE NOVEMBER 8, 2010
ANNUAL / BUDGET RATIFICATION MEETING

Mr. Mitchell motioned to approve the Minutes of last year’s Annual and Budget Ratification Meeting dated
November 8, 2010.  Mr. Maddock seconded the motion.  Motion passed unanimously.

PRESIDENTS REPORT

Mr. Littler presented the following Presidents Report:
1) Richmond Homes has sold approximately 26 homes in the Highlands area. They are continuing to build more homes as we meet.
2) We have been approached by the LDS church for the corner of Plum Creek parkway & Plum Creek
Boulevard to build their church instead of Century Communities building 300 condos. They have sent their landscape plans and we are currently partnering with the Ryder Cup HOA to review those plans to hopefully assure that adequate light and sound buffering is achieved.
The plans as submitted are very detailed and the Town of Castle Rock is also very involved in the process.
3) The board of directors has gone out to bid for snow and landscaping services again this year and we have awarded the contracts to our new contractor. This contract may result in savings to the HOA next
year.
4) Our ET- sensor based controller for the monument landscaping is continuing to function without any intervention and is continuing to save water at the corner of Emerald Drive and Plum Creek.
Overall, a steady gradual improvement in the Plum Creek North Master HOA

TREASURERS REPORT

The financial statements ending October 31, 2011 were presented by Ms. Maguire.  Ms. Maguire also presented the Reserve Transfer Resolution in which any excess funds from the Operating Account would be transferred into the Reserve Savings account at the end of the year.  It was motioned that a transfer of funds would be reviewed and considered at the end of the year, 2011.  The motion was seconded. Motion passed unanimously.

RATIFICATION OF 2012 BUDGET

Ms. Maguire presented the 2011 Budget to all homeowners present at the meeting.          Ms. Maguire indicated that dues would stay at $3.00 per unit, per month.  The Budget was ratified as there were not
67% or more Members in attendance to reject the Budget.

ELECTION OF THREE DIRECTORS

It was noted that Kerry Schalders and Bill Esslinger Board of Director terms were up.  Ms. Schalders and opted to run again for another two year term.  A call for more nominations from the floor was ensued. Mr. Maddock voted to nominate Pam Kirk for a board of director position.  However, Ms. Kirk regretfully turned down the nomination.  There were no other nominations so Mr. Littler closed nominations from the floor.  Mr. Maddock motioned to vote by acclamation without having to fill out secret ballots, since only one Member was running and there were three Board positions open.   Motion was seconded by Ms. Freeman.  Motion passed unanimously and the following Members were elected to the Board:

Kerry Schalders – term expiring 2013
Vacant  – term expiring 2013
Vacant  – term expiring 2013

In addition the following member’s terms expire: Dave Littler – term expiring 2012
Frank Gappa – term expiring 2012

UNFINISHED BUSINESS

There was no unfinished business to discuss.

NEW BUSINESS

Thanks to the owners that remitted their proxies and to the owners that brought proxies of their neighbors who could not attend.
A cash prize drawing was held for the owner that was present at the meeting or mailed a proxy.  Marion
Quinnell from the Fairway Vistas HOA name was drawn for the cash prize of $100.00.
Mr. Mulhausen questioned the Board on the legalities of the proxy statements and the raffle.  This will be further researched and discussed by the Board on wording of the proxies.  The Board does has an email from the association attorney agreeing that the raffle is legal, however the board will consider hiring the attorney to provide an opinion letter to share with the members.  Pam Kirk extended her thank you to the Board and Ms. Maguire for their services to the HOA.

ADJOURNMENT

A motion to adjourn the meeting at 7:00 P.M. was made and seconded.  Motion passed unanimously.

Respectfully submitted,

Kim Maguire, CMCA, Community Association Manager
Plum Creek North Master Homeowners Association, Inc.

Attachments:  Incorporated herein by reference – 1) PCNMA Annual Meeting Agenda, 2) Plum Creek
North Master Homeowners Association Financial Statements dated October 31, 2011 3) PCNMA 2012

Proposed Budget 4) PCNMA – Minutes November 8, 2010

 

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