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Plum Creek North - Minutes of Meetings

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PLUM CREEK NORTH MASTER HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

August 1, 2011

I. CALL TO ORDER

The August 2011 meeting of the Board of Directors for the Plum Creek North Master Homeowners Association, Inc., was held at 5:00 p.m. at the Philip Miller Library, in the GSWC Conference Room, Castle Rock, CO 80104. The meeting was called to order at 5:02 p.m. by David Littler. Board Members present; Kerry Schalders, Dave Littler and Frank Gappa. Absent; Bill Esslinger. Representing management: Kim Maguire with Premier Property Management, LLC. No homeowners were in attendance.

II. APPROVAL OF MINUTES

The minutes from the May 2, 2011 meeting were approved via electronic mail in May 2011. Ms. Schalders made a motion to ratify the approval of the minutes, seconded by Mr. Gappa. Motion passed unanimously.

III. REVIEW AND APPROVAL OF FINANCIAL STATEMENTS

The Board reviewed the financial statements as of July 2011. Ms. Maguire noted the delinquent account issues and updated the Board. One account was written off, as it was uncollectable. Ms. Schalders motioned to approve the financial statements as presented, seconded by Mr. Gappa. Motion passed unanimously.

IV. OLD BUSINESS

No Old Business.

V. NEW BUSINESS

Ms. Maguire presented a proposal to complete a review or an audit of the Association. It was moved by Mr. Gappa to accept the proposal to complete an audit for the year 2011. Seconded by Ms. Schalders. Motion passed unanimously.

Discussion was held regarding snow removal and landscape services. Ms. Maguire will get three bids for both services and submit to the Board for review.

Mr. Gappa requested the following addition under New Business: Fairway Vista and Design Review Committee processes: it was explained that any and all Design Review requests are submitted to the PCNMA management company. Ms. Maguire forwards the request to the Fairway Vistas HOA, (“FVHOA”), community manager and he forwards to the FVHOA Board for review and comment. Once comment is received by the FVHOA Board, Ms. Maguire forwards their response and the Design Review request to the PCNMA ACC for final approval. All submittals are forwarded to FVHOA manager for their records. Mr. Gappa requested that Ms. Maguire and Mr. Littler attend the next FVHOA meeting on August 23, 2011 at 5 p.m. to explain the processes. The Board agreed. Mr. Gappa will confirm with the FVHOA Board for placement on the FVHOA agenda.

Mr. Gappa requested the following under New Business: PCNMA research Declarations in regards to access to the FVHOA common area for golfers to retrieve their stray golf balls. It was recommended that owners should call the golf course with their concerns and it is very difficult to monitor golfers that are breaking windows and leaving without notifying the homeowner. Mr. Gappa is currently reviewing the Declarations for any further clarification on this issue.

Next meeting dates are as follows:

October 3, 2011 - Budget Workshop - 2012
November 7, 2011 - ANNUAL AND BUDGET RAT MEETING- BANK RM EAST

VI. ADJOURNMENT

Ms. Schalders made a motion to adjourn the meeting at 6:45 p.m., Mr. Gappa seconded the motion. Motion passed unanimously.

Respectfully submitted,

Kim Maguire, CMCA
Community Manager

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