MINUTES OF THE 2009 ANNUAL and BUDGET RATIFICATION MEETING
PLUM CREEK NORTH MASTER HOMEOWNERS ASSOCIATION
November 9, 2009 at 6:30 PM
The 2009 Annual Meeting and Budget Ratification Meeting for the Plum Creek North Master Homeowners Association was held on the evening of November 9, 2009, beginning at 6:30 PM, at the Philip Miller Library, 100 S. Wilcox Street, Castle Rock, CO. 80104. All homeowners had been notified of the time, date, and place of the Annual and Budget Ratification Meeting by mail at least 14 days in advance (notices were mailed to all homeowners on record on October 9, 2009). Meeting agenda, proxy, Annual Disclosure Statement was included in the mailing along with the website and password information to review the proposed 2010 Budget.
REGISTRATION/CALL TO ORDER/CONFIRMATION OF A QUORUM
Homeowners attending the meeting were asked to sign-in. The meeting was called to order at 6:35 PM by President – David Littler. Board members present were David Littler, Frank Gappa and Kerry Schalders. Absent; Jim Ellington and Frank Volpe. Representing management: Kim Maguire of Premier Property Management, LLC.
Kim confirmed for the Board that a quorum of voting members to include proxies were present, (20% total Members)
APPROVAL OF THE MINUTES OF THE NOVEMBER 10, 2008 ANNUAL / BUDGET RATIFICATION MEETING
Mr. Gappa motioned to approve the Minutes of last year’s Annual and Budget Ratification Meeting dated November 10, 2008. Mr. Littler seconded the motion. Motion passed unanimously.
Mr. Littler presented the following Presidents Report:
1). Update on The Highlands development, the empty lots are now bank owned and a potential buyer/developer may purchase the lots. Owners in The Highlands were assured that the PCNMA would review any new home plans from whomever plans to purchase the property.
2). Anyone interested on serving on the Architectural Review Committee should contact Ms. Maguire for consideration. It was noted that Peter Rinehart and Jim Ellington have resigned from the Committee. Mr. Littler thanked Mr. Rinehart and Mr. Ellington for their years of invaluable service.
3.) Mr. Littler announced a Town workshop to be held on 11/12/09 for Economic. Social and Environmental Action Plans.
4.) Mr. Littler thanked outgoing Board Members; Jim Ellington and Frank Volpe whose terms have ended. Both Board Members have decided not to run for re-election.
The financial statements ending October 31, 2009 were reviewed by Ms. Maguire. Ms. Maguire also presented the Reserve Transfer Resolution in which any excess funds from the Operating Account would be transferred into the Reserve Savings account at the end of the year. It was motioned that a transfer of funds would be reviewed and considered at the end of the year, 2009. The motion was seconded. Motion passed unanimously.
RATIFICATION OF 2010 BUDGET
Ms. Maguire presented the 2010 Budget to all homeowners present at the meeting. Ms. Maguire indicated that dues would stay at $3.00 per unit, per month. The Budget was ratified as there were not 67% or more Members in attendance to reject the Budget.
ELECTION OF THREE DIRECTORS
It was noted that Frank Volpe, Kerry Schalders and Jim Ellington’s Board of Director terms were up. Ms. Schalders opted to run again for another two year term. A call for more nominations from the floor was ensued; Sandra Tweed and Bill Esslinger volunteered to run for a board position. There were no other nominations so Mr. Littler closed nominations from the floor. A motion was made to vote by acclamation without having to fill out secret ballots, since only three Members were running and there were three Board positions open. Motion was seconded. Motion passed unanimously and the following Members were elected to the Board:
Kerry Schalders – term expiring 2011
Sandra Tweed – term expiring 2011
Bill Esslinger – term expiring 2011
In addition the following member’s term expire:
David Littler – term expiring 2010
Frank Gappa – term expiring 2010
There was no unfinished business to discuss.
Thanks to the owners that remitted their proxies and to the owners that brought proxies of their neighbors who could not attend.
A cash prize drawing was held for the owner that were present at the meeting or mailed a proxy. Fritz JoHanns from the Fairway Vistas HOA name was drawn for the cash prize of $75.00.
Discussion was held regarding Sub-Association management firms and the response they are getting from them regarding their own Sub-HOA concerns.
Two owners volunteered to remove the silt fence at The Highlands with advanced permission from the Town.
The pet pickup station lock is broken. Ms. Maguire will contact the contractor for repairs.
A motion to adjourn the meeting at 7:15 P.M., was made and seconded. Motion passed unanimously.
Kim Maguire, Community Association Manager
Plum Creek North Master Homeowners Association, Inc.
Attachments: Incorporated herein by reference – 1) PCNMA Annual Meeting Agenda, 2) Plum Creek North Master Homeowners Association Financial Statements dated October 31, 2009 3) PCNMA 2010 Proposed Budget 4) PCNMA – Minutes November 10, 2008